Management of IT Systems and Projects for Triple Constraints

Question: Discuss about theManagement of IT Systems and Projects for Triple Constraints. Answer: Introduction The purpose of this report is to critically analyze the importance of project management system in an organization. This will be based on a case study, Denver International Airport Baggage Handling System An illustration of ineffectual decision making. The report will also consider other illustration of a projected management system using the concept of triple constraints. Typically, project management refers to a process of organizing ideas, resources, decisions, and strategies so as to achieve goals and objectives set by management (Dann Dann, 2007 p.56). Some of the requirements in project management include skilled human resources, proper time management, materials and ability to meet costs in a project. If all these factors are integrated, then goals and objectives of a project will be achieved. Issues of Project Management in the Case Study From the case study, the company was using information technology to facilitate baggage handling. The company was among the first to use information technology in project management. However, it was not possible to meet the objectives due to several constraints that took place in the course of project execution. First, Denver underestimated the complexity of their project. This was a bad move the company made at that time. Any project needs to be executed without underestimating the requirements (Reece Walker, 2007 p.78). It is very important to ensure the process is scheduled extensively to avoid delays and other constraints. Second, Denver failed to incorporate proper planning systems when changing strategies. For that reason, the company could not succeed in the project. Planning is key to any project. Without proper skills in project management, many companies end up making inconsistent decisions (Cocca Alberti, 2012 p.186-200). This affects the strategies used in project execu tion. Therefore, it is important to use proper projects management skills so as to make viable decisions on what needs to be done. Information Technology in Project Management Denver used information technology that failed to deliver the core purpose of the project. For that reason, we formulate how technology can be applied in project management. First, information technology enhances storage and recovery of huge quantities of information and data regarding the project. Denver should have applied information technology to retrieve relevant data. Thus, the company would have managed to reduce risks in the project. Again, information technology is used in project management to improve the performance of the project as well as a gain competitive advantage. This technology is also very applicable to developing project designs (Dann Dann, 2007 p.56). Denver should have used this technology to come up with unique designs for handling baggage. In addition, information technology applies different project management software to facilitate execution of complex phases in project execution process. In this case study, the company underestimated the complexity of the project. Use of project management software would have enabled the company to execute complex tasks. Triple Constraints In this section, we consider the importance of using various examples of triple constraints in project management. It is important to note that all projects are carried out using certain constraints. Typically, these constraints relate to time, scope and cost (Dann Dann, 2004 p.34). They are called triple constraints. First, we consider cost. A proper budget is required in order to execute the project successfully. This facilitates proper delivery of new product or service as per the objectives of the project. For example, costs may go beyond the budget of a project if more workers are added. For example, an automobile engineering project was shut down when the costs exceeded the budget. This was attributed to the low quality produced by the company. Again, we consider time as part of triple constraints. If you reduce the time for a project, it is important to reduce the scope of the project (Fletcher, 2012 p.98). You will be forced to increase the costs. For example, a company producing new mobile handset was to meet customers demand on delivery time. The company was forced to increase more workers so as to meet the schedule set by customers. Lastly, we consider scope. The scope of a project needs to be defined before executing a project. When the scope is increased, it is also important to increase time and cost (Daft, 2015 p.56). For example, a software development company was asked by customers to increase some features. The company was forced to increase delivery time and other costs. 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